Job description

Job responsibilities

DAYS & HOURS: Monday, Wednesday and Thursday;
18 hours per week

Job Summary:

To provide general secretarial support to the Doctors,
Health Professionals and Practice Manager, involving word processing and audio
typing skills with general clerical work.

Job
Responsibilities:

To
provide an efficient audio, copy typing and word processing service for GPs and
Health Professionals as required. This includes producing accurate and high-quality
typing of letters, reports, referrals, receiving and sending emails, minutes
and creating/maintaining excel spreadsheets. This work will be done using EMIS Web,
including Practice Notes (PNs), Healthshare, GP Gateway, NHS Email, AccuRx and
Docman (scanned documents)

To
make appointments and bookings as required using e-referral where appropriate

Build
relationships with outside agencies and patients ensuring an efficient referral
system within primary and secondary care

To
establish and maintain filing and administrative systems so that written or
computer information is easily accessible and secure

To
receive secretarial related incoming and initiate outgoing telephone calls to
facilitate timely and appropriate communications with others, taking messages
and dealing with appropriate queries via telephone calls, face to face and
patient notes

To
receive and dispatch secretarial post and maintain a pending system

To
provide an efficient and timely service to third parties requesting medical
reports/copy medical records following all relevant policies

To
support the practices Occupational Health specialist with dictations of reports
to be issued to the procurer in a timely manner

To
assist the practice manager with any clerical/administrative duties

To
assist with the gathering of statistics when required using excel spreadsheets

To
provide cover for members of the secretarial team during periods of sickness
and annual leave

To
cover secretarial work as needed at our sister practice, University of Warwick
Health Centre

In
liaison with the clerk responsible, maintain adequate supplies of office
stationery to perform your secretarial duties

Person Specification

Experience

Essential

• Experience of clerical work using a pc



• Experience of dealing with people at all levels



• Experience of dealing with the public

Skills, Abilities and Past Experience

Desirable

• Medical reports processing



• Medical terminology



• Attention to detail/accuracy



• Dealing with the public



• Able to produce minutes of meetings



• Good communication at all levels



• Flexible and supportive of business needs



• Adaptable to change



• Team player



• Ability to work unsupervised and prioritise own workload



• Enthusiastic



• Committed



• Good punctuality



• Able to demonstrate discretion

Qualifications

Essential

• GCSE English



• Typing qualification or be an adept touch typist with a minimum speed of 30-40 wpm (A typing test will form part of the interview)



• Microsoft word processing

Desirable

• Previous medical secretary experience



• Word processing

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Broomfield Park Medical Centre

Address

Spon End

Coventry

CV1 3HQ

Employer's website

https://jobsincare.com/job/jnsuWIL7rZe (Opens in a new tab)